​​​​New Techniques in Time Management 

6 contact hours (typically delivered in a one-day session)

This course introduces new techniques in time management.  By the end of the session, participants will have an understanding of what it takes to manage their time so they can improve results AND spend less time doing so.

The course starts with an exploration of what work is and what tends to waste your time.  We then explore the importance of setting direction and finding focus, utilizing a goal writing and management technique that is easy to use, but powerful and very adaptable. The course focus then moves to visual management of work, using a simple card and board system to inventory and manage work, both for individuals and for teams.  The power of the visual approach coupled with prioritization of backlogged work and careful management of how much work is completed at any given time leads to faster completion of high priority efforts.  How to handle exceptions to planned work, such as work that must be expedited and work that is blocked, is also explored, along with ideas to help avoid interruptions and fatigue. 

We will explore a few technology tools that ​have proven to be helpful, such as Kanban.

No time management course would be complete without addressing procrastination, meeting management, delegation, work space and file organization, email and communications structure, and day-to-day habits that lead to efficiency gains.  This course covers them all, but with the latest ​thinking based on brain research. 

This session includes several hands-on, experiential exercises.

Time Management - Get Traction! 

​12 contact hours (typically delivered in a two-day session)

This course provides a fully interactive, in-depth look at how to get more traction by making your work visible and managing with the real science of work.  By getting clear in your direction, eliminating work traffic jams, wrong turns, bumpy roads, and inefficient progress, productivity and work enjoyment can double – or triple!

The course covers the following topics and includes hands-on, experiential exercises and class discussions to explore how to apply the material in real life:

  • Introduction to Time Management
    • What is work?
    • What wastes your time?
  • Setting Direction
    • What really matters? 
    • Set focus using objectives and key results
    • Be nimble; evaluate and reset your goals each quarter
  • ​Prioritizing your backlog
    • “Groom” your backlog – align your effort with your goals
    • Learn to say ‘no’ or ‘not now.’
    • Plan the quality of your results (not everything should be ‘A’ work!)
    • Prioritize, delegate, or delete
  • Avoiding traffic jams
    • Do less at any given time to get more done
    • Limit your work in process
    • Manage deadlines; don’t let deadlines manage you
  • Visualizing your work flow 
    • How do you do what you typically do?
    • Identify the big steps in your primary workflows
    • Establish queues
    • Prepare a visual board representing your work
  • Handling expedited / emergency work
  • What needs to be done absolutely now?
    • How does expedited and emergency work impact planned work?
    • Add expedited and emergency work to your board and learn to manage their impact
  • Handling blockers
    • What stops progress of work and how can you track these blockers?
    • How can you eliminate, minimize, or compensate for the blockers?
  • Minimizing context switching
    • Protect your focus
    • Plan for interruption time – batch your work
  • Working with teams the visual way
    • Create the team board
    • Manage the team board: who’s got the monkey?
    • Hold daily stand-up huddle sessions
    • Complete weekly retrospective and next week planning
  • Pushing through procrastination
    • What causes procrastination?
    • How can you overcome those causes?
    • Reward yourself for progress
  • Managing your day-to-day activities
    • Focus on the board
    • Each day, load in the rocks, then the sand, and finally the water
    • Be consistent, be consistent, be consistent
    • Do, delete, defer, or delegate
  • Delegating and tracking
    • Introduction to the delegation worksheet
    • Use the delegation worksheet
  • Becoming efficient
    • Organize files based on logical connections
    • Place files where they are ready the next time you need them:  working files, reference files, archival files
    • Get rid of what you don’t need; cleaning is actually worth the trouble!
    • Make a place for everything you typically need…and visually mark it!
    • Manage your email
    • Manage your calendar
    • Make coordination efforts work for you, rather than against you
  • Improving (and avoiding) meetings
    • Avoid meetings when possible
      • Use other means of communications (e.g. face-to-face, wiki, blog, messaging, chat rooms, telephone)
    • Plan the meeting and determine who should attend
    • Attend to attendee expectations
    • Manage the meeting
    • Follow-up from the meeting
  • Technology options to consider
    • Online visual boards
    • Team collaboration work management tools

This session includes many hands-on, experiential exercises.​

Next Step

If you are interested in time management training or consulting, please contact me.  I will be pleased to explore options and prepare a proposal, if appropriate.  

Time Management

Below are standard Time Management training programs.  All programs can be tailored to individual organization needs and consulting can be provided on any related subject.​​

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